A high-profile production company is seeking an exceptionally organized, proactive Executive/Personal Assistant to support two busy film producers during an exciting and fast-paced period, including an upcoming movie release. This role is ideal for someone who thrives in a high-demand environment, enjoys being an assistant long-term, and is eager for meaningful exposure to the entertainment industry. Key Responsibilities -- Manage and maintain complex, ever-changing calendars -- Coordinate meetings, calls, and travel logistics (flights, hotels, itineraries) -- Act as a central communication hub—monitoring and responding across email, phone, and messaging platforms -- Take detailed notes on calls/meetings and track follow-ups to completion -- Prepare agendas, briefing documents, and daily schedules --Screen calls, manage inboxes, and prioritize communications -- Handle personal scheduling, family coordination, and household-related tasks (appointments, vendors, reservations, errands) -- Assist with event planning, set visits, and occasional on-site support -- Maintain files, contacts, and internal systems with accuracy and discretion -- Anticipate needs, troubleshoot issues, and stay several steps ahead in a fast-moving environment What We're Looking For -- Exceptional communication skills with the ability to manage high-volume interactions -- Highly organized with strong attention to detail and follow-through -- Discreet and trustworthy when handling sensitive information --Comfortable balancing professional and personal responsibilities --Proactive, resourceful, and calm under pressure -- Tech-savvy -- Someone who genuinely enjoys being an assistant -- Interested in gaining exposure to the film/entertainment industry, yet also comfortable with maintaining a role as as an assistant
